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Databay solutions

Your time deserves
something better
than repetitive work.

Organize data. Connect tools. Remove repetitive tasks. Explore what could make your business run more smoothly.

Serving businesses in Brazil, Canada and Europe.
Where to start

Which part of your day needs attention?

Choose an area to explore examples. One solution can support more than one team.

All solutions are shown.

Data, dashboards and analytics

Stop making decisions with only part of the picture.

We organize data, standardize records and turn scattered information into dashboards and management reports. A more reliable view of sales, finance, customer service and productivity.

You can also explore demand signals.

Demand intelligence (DIE): combine recurring questions and sales data to identify opportunities. An application to develop around the project’s sources and objectives.

One possible applicationA distributor

Sales, deliveries and receipts brought together in a weekly summary, with discrepancies flagged for review.

Examples and deliverables
  • Consolidation of spreadsheets, records and historical data.
  • Dashboards with defined metrics and calculation rules.
  • Recurring reports and alerts for unexpected changes.
What this addressesOrganized data and metrics your team can track.
Discuss this solution
CRM setup and integration

From first contact to ongoing customer care.

We set up pipelines, stages, fields, owners and follow-up routines. We connect your CRM to the tools your team uses, reducing duplicate records and lost information.

One possible applicationA service business

Every quote request has an owner, a follow-up date and a history, even when requests arrive through different channels.

Examples and deliverables
  • CRM setup from scratch or restructuring an existing pipeline.
  • Lead assignment, reminders and follow-ups based on agreed rules.
  • Connections between sales, billing, customer service and delivery.
What this addressesA clear sales process with a history and a next step.
Discuss this solution
Automation, integrations and bots

Take copying, checking and repeating off your team’s hands.

We connect systems through APIs and build workflows to record information, update statuses, prepare documents and route pending tasks. Predictable tasks follow rules; exceptions reach the person responsible.

One possible applicationA project team

A meeting becomes a summary and suggested tasks. The team reviews ownership and deadlines before moving forward.

Examples and deliverables
  • A completed sale triggers billing and a task for the team.
  • Incoming files update a data source and trigger a notification.
  • Scheduled routines, hosting and workflow monitoring.
What this addressesFewer manual steps, with monitored execution and visible exceptions.
Discuss this solution
WhatsApp, customer service and AI

Turn conversations into context and next steps.

We organize incoming requests and use AI to help with triage, common questions, summaries and draft replies, connecting customer service to your history and business rules.

One possible applicationA local business

A message becomes an organized request. A reply is drafted with context; discounts and payment terms go for approval.

Examples and deliverables
  • Initial qualification and contact registration in the CRM.
  • Replies based on content approved by your business.
  • Routing to the right person, with context and outstanding tasks.
What this addressesCustomer service with more context and less lost information.
Discuss this solution
Documents and internal knowledge

The right file. The right version. In the right place.

We build workflows to receive, classify, rename, prepare and organize documents. We structure internal content to make it easier to find answers and reduce time spent searching for files or repeating explanations.

One possible applicationA property management business

Incoming contracts are classified and linked to the relevant record. Missing information is flagged for review.

Examples and deliverables
  • Document organization in OneDrive, SharePoint or Google Drive.
  • Conversion, OCR, PDF preparation and document packages.
  • AI-assisted summaries and searches across internal procedures and documents.
What this addressesOrganized documents and knowledge that is easier to find.
Discuss this solution
Financial operations beyond Excel

Know what came in, what is outstanding and what needs review.

We organize income, expenses, receipts and payments to give you a clearer management view. We link documents to transactions, flag differences and make outstanding items clear for review.

One possible applicationA small retailer

Spreadsheets and statements feed a cash overview. Discrepancies and missing documents are routed to the responsible person.

Examples and deliverables
  • Spreadsheet consolidation and historical data cleanup.
  • Tracking receivables, payables and cash flow.
  • Preparing data and documents for review and export.
What this addressesClearer financial tracking and less manual consolidation.
Discuss this solution
Marketing and sales data

Understand where opportunities come from and where they get lost.

We connect website, campaign, form and CRM data to follow the journey from interest to contact to sale. We focus on measuring and organizing information that helps you assess marketing and sales activity.

One possible applicationA school or agency

Campaigns, forms and CRM data show which enquiries progress and where follow-up needs improvement.

Examples and deliverables
  • Defining events, conversions and source tracking parameters.
  • Metrics by channel, campaign and pipeline stage.
  • Acquisition, customer service and conversion dashboards with identified data sources.
What this addressesA view of your pipeline and sources to help focus your efforts.
Discuss this solution
Landing pages, portals and internal systems

Present your business better. Organize work better.

We build pages to showcase an offer and capture enquiries, portals to centralize information, and internal systems to replace fragile tracking tools. The experience is designed for the people using it, on desktop and mobile.

One possible applicationA service provider

A website presents the offer and receives enquiries. A portal can bring documents, stages and service updates together.

Examples and deliverables
  • Landing pages with forms and conversion tracking.
  • Portals for requests, quotes and progress tracking.
  • Systems for tasks, orders, documents and operational stages.
What this addressesA digital experience connected to your goals and everyday work.
Discuss this solution

The first step can be
a single workflow.

A spreadsheet to organize, a payment to track, documents to prepare or marketing data to understand. We start with what makes a difference to your day.

Tell us where work gets repeated
Before we build

We start with your day-to-day work.

Bring a problem, a spreadsheet or an idea. You don’t need to arrive with a solution.

Tell us what is taking up your time
  1. 01

    You explain. We listen.

    We discuss your workflow, your tools and where work gets repeated or held up.

  2. 02

    We choose a practical starting point.

    We identify priorities. If a more detailed assessment is needed, we agree on its scope first.

  3. 03

    You know what will be delivered.

    We outline the first deliverable, the stages, the cost and what we need from your team. Implementation starts once we agree.

Let’s talk

Which part of your work
could work better?

A repetitive task, a confusing spreadsheet, a website idea or a process you have outgrown. Start by telling us about the problem.

contato@databayhub.com.br
Rua Pais Leme, 215 — Suite 1713
Pinheiros · São Paulo — SP
Postal code 05424-150 · Brazil
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